The project management tool used for tracking and reporting the planning progress for
each ICC and GLOBECOM conference is the Decision Matrix (DM).  The DM is made
up of 43 specific deliverables.  Each deliverable is scheduled at a specific milepost for
the conference planning period (36 months).  The mileposts are referred to by "C-n"
which is "Conference minus n months," or "n" months prior to the conference.

 

Each Organizing Committee (OC) is to structure their conference planning around the
DM and report on each deliverable to the appropriate committee (GIMS or GITC) at
the designated time.  To assist the OCs in preparing their deliverable reports, the
Deliverable Explanations and Guidelines document provides an explanation of each
deliverable and guidelines on what to report when the deliverable is due.

   

There are also Registration Fee Templates (one for 2008 and one for 2009) which
are  to be used when presenting the PRELIMINARY REGISTRATION FEES
TEMPLATE (C-24), REVISED PRELIMINARY BUDGET (C-18), FINAL REGISTRATION
FEES TEMPLATE (C-12), and the FINAL BUDGET (C-6) deliverables.  Instructions for
completing the template are included.

  

Each year, at the GLOBECOM meeting, GIMS formulates and approves the baseline
registration fees for two years hence.  At any given time, there will be two sets of
approved registration fees each of which is to be used by specific conferences based
on where they are in the planning process.  A chart has been prepared to indicate when
the approved fees are to be used by each conference.

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