4. Planning, announcement, and conduction of SPCE-TC meetings
Meeting is usually scheduled on the first day of technical sessions during ICC or GLOBECOM. Meeting announcement is delivered through e-mail network of members and by announcement on the SPCE Web page. Any one who has visited SPCE home page and are interested in the committee activity can attend the meeting announced.
Our twice-a-year meetings are advertised in advance on the web and again via the email list shortly before ICC or Globecom. It is desirable that the SPCE Secretary invites new members who will present papers at ICC or Globecom to the Technical Committee meeting. An advanced notification will be possible since SPCE knows the accepted papers related to the technical areas through Technical Program Committees (TPC) representative.
5. Budget and expense policies & procedures:
Any officer shall make a proposal for an expense when he or she thinks that the Technical Committee needs a budget to accomplish its mission. If the proposal was seconded then the SPCE Chair solicits discussions among Technical Committee members. If there is no objection, the proposal will pass the Technical Committee discussions. If there is any objection, SPCE members vote and simple majority is used as a decision. If the proposal is passed, then the SPCE Chair finally approves the proposal and submits it to the Vice President of Technical Activities. The accounting procedure for expenses is based on the ComSoc practice. The expense report and record shall be kept by the SPCE secretary.
6. Supporting Activities
As appropriate, SPCE will be active in all of ComSoc’s activities. This will include ComSoc conferences (such as ICC, Globecom, INFOCOM, MILCOM, and OFC) by providing representatives from their respective Technical Program Committees, by soliciting assistance from its membership to provide professional review of submitted papers, and by organizing mini-conferences, symposia, panels, short courses, tutorials, etc., as deemed appropriate by the Society and SPCE-TC. Further, SPCE-TC can individually organize workshops and conferences. Also due to the broad nature of committee activities, collaborative sessions with other committees will be sponsored and heartily encouraged. As new technologies and application areas emerge, SPCE-TC will seek to address aspects of these topics relative to its charter, and work with both the Strategic Planning Committee and Emerging Technologies Committee.
SPCE-TC will further support ComSoc journals, magazines, and standards activities by soliciting volunteers as authors and editors, submitting proposals, and identifying committee members from its membership. SPCE-TC will seek ways to increase active participation of its members in information exchange related to the charter of this Committee, such as: stimulating Feature Topics and Special Issues of ComSoc journals and magazines; and by sponsoring workshops, tutorials, short courses, panel sessions, etc. on special topics.
7. Procedures to nominate and vote for other candidates
SPCE nominates suitable candidate for ComSoc and IEEE Best Paper and Career Awards. SPCE also proposes distinguished lecturer candidates, and candidates for the election to Senior Member and Fellow statuses.
A candidate for any of the above categories is nominated by an active member of the SPCE, and seconded by at least another active SPCE member. A valid nomination must have a written case description with sufficient details and justification for the appropriate candidacy. The selection is made at the ICC and/or GLOBECOM SPCE candidate selection meeting. Written cases of nomination are presented to member of the selection meeting. The Chair of SPCE will form a selection committee including the current SPCE Secretary and a previous SPCE Chair or Vice-chair who is an active member. The selection committee will conduct a formal vote among all active members in support of, with recording of all objections or abstentions. The selected candidates are nominated and/or proposed by the Chair.
8. Policies and Procedures for the SPCE Outstanding Services Award
• Aim: To recognize and encourage continuous and outstanding services to the technical activities sponsored and endorsed by the SPCE Technical Committee.
• Award: This award is given by the SPCE Technical Committee. Upon successful nomination and selection, one award is given per year which includes a plaque and a check of USD 200.
• Eligibility: Active SPCE members who have made continuous and outstanding contribution to the technical activities sponsored and endorsed by the SPCE Technical Committee. An active SPCE member is a member who is eligible to vote for officers as defined by the SPCE bylaws.
• Candidate Nomination:
a) A candidate is nominated by an active member of the SPCE and seconded by at least another active SPCE member.
b) A valid nomination must have a written case description.
c) A nominee must accept the nomination in order to be nominated and cannot be his/her own nominator or seconder.
d) An award recipient cannot be nominated in the immediate following year.
• Recipient Selection:
a) The selection is made at the ICC SPCE-TC selection meeting for the recipient in the same year.
b) Written cases of nomination are presented to the selection meeting.
c) If only one nomination is presented, the SPCE Outstanding Services Award recipient is the nominee if a majority of active members in the selection meeting do not object the nomination.
d) If more than one nomination is presented, an anonymous vote organized by the secretary will take place by active members attending the selection meeting. Active members can vote in support, objection or abstention. The recipient is the nominee who receives a majority of vote in support.
e) If more than one nominee receives majority support, the SPCE Outstanding Services Award recipient is the one who receives more supporting votes.
f) In case of equal supporting votes, refer to the procedure in g).
g) The Chair of SPCE will form a selection committee including the serving Secretary and a previous SPCE Chair or Vice-chair who is an active member. The selection committee will decide on the recipient, or no recipient if a decision cannot be reached.
• Recipient Announcement and Award Presentation:
a) The recipient is announced in the selection meeting if the selection is made at the meeting.
b) If a selection committee is formulated, the decision will be announced within 2 months from the date of selection meeting.
c) The presentation of the award is arranged by the SPCE Chair or a delegated representative and given in a Globecom SPCE meeting.
9. Policies and Procedures for the SPCE Technical Recognition Award
(Approved in the SPCE meeting held in Budapest, Hungary, June 11, 2013)
The Signal Processing and Communications Electronics (SPCE) Technical Recognition Award aims to promote signal processing for communications research and development activities in both the academic and industrial communities. This award is established as part of the SPCE activities in which research and development takes place in areas related to signal processing for communications. The award recognizes members of the IEEE Communications Society (ComSoc) who have made outstanding contributions to the technological advancement of signal processing for communications.
• Award Frequency
The SPCE Technical Recognition Award will be given in each calendar year. If no suitable candidate is proposed in a given year, the award will not be presented for that year. The award will be announced and conferred during the IEEE Global Communications (GLOBECOM) conference.
• Nomination Procedure
Nominations will be solicited by e-mail from the SPCE members. All nominations must be sent to the SPCE Secretary in PDF or text format by August 15 of the year in which the award is to be given. The nominations should include a concise description of the candidate's contributions to the technological advancement of signal processing for communications and any supporting materials showing that the candidate has met the award eligibility criteria. Any person may nominate a candidate for the award, except the members of the SPCE Technical Recognition Award Selection Committee and ComSoc Board of Governors.
• Eligibility Criteria
Any individual, except members of the SPCE Technical Recognition Award Selection Committee and ComSoc Board of Governors, may be nominated for the award, if the following criteria are met:
-the candidate must be an IEEE ComSoc Member at the time of nomination;
-the candidate must have been involved significantly with research related to the areas of signal processing for communications; and
-the candidate must have made outstanding contributions to the technological advancement of signal processing for communications.
• Award Selection Committee
The recipient of the SPCE Technical Recognition Award is decided by the SPCE Technical Recognition Award Committee. The committee consists of the second past chair, the first past chair, the current chair and other two SPCE members nominated by the Committee Chair. The committee will be chaired by the second past chair. The term of the committee and the committee chair is two years.
• Support for the Award
The SPCE Technical Recognition Award, a recognition plaque, is supported by the IEEE ComSoc and will be funded under the IEEE ComSoc annual budget for supporting Technical Committee activities.